BYE-LAWS

SECTION III

MEMBERSHIP AND CLASSIFICATION OF MEMBERS

  1. Membership and Classification of Members shall be governed by the Articles at Para 6 to 13 of the Memorandum of Association (amended in July 2022) of Shimla ADC.
  2. Reciprocal Membership with Affiliated Clubs (as approved by the AGM) . Members may avail of the facilities extended by the respective Clubs on reciprocal basis. The list of affiliated Clubs will be notified from time to time by the Honorary Secretary. Presently, Shimla ADC has reciprocal membership arrangement with Kasauli Club (HP), MB Club Lucknow (UP), Bareilly Club, Bareilly (UP) and Wheelers’ Club Meerut (UP). The reciprocal members from the affiliated Clubs who when visiting Shimla wish to avail of the facilities of the Shimla ADC shall produce their Membership Card, to enable them to use facilities of Shimla ADC. Members on reciprocal basis shall not use the Club for more than ten days in any one month. All reciprocal members and temporary members when using the Club shall be expected to abide by the Bye Laws of the Club. Any infringement of the Bye Laws of the Club, by any such member shall render him/ her liable to be stopped from making use of the Club any further, on orders of the Honorary Secretary or any member of the EC. Reciprocal members, before using the Club, shall inform the Club office in writing about their visit and its likely duration.

    3. PROCEDURE FOR GRANT OF MEMBERSHIP

  3. Membership SOP (MSOP). Membership for the Club shall always comprise of 80% Govt Service (including defence) Officers & balance 20% from other walks of life. The election of members shall be governed by the procedure contained in the MSOP. The same is available with the Honorary secretary. The newly awarded membership shall remain provisional for a period of one year from its grant.The salient details are as enumerated in succeeding paragraphs.
  4. Application Form. An individual desirous to become a Permanent Member of the Club in any of the four Categories (A, B, C & D) will obtain an Application Form from the Club after paying an amount of Rs 11,800/- (including Rs 1,800/- GST, as effective currently and subject to changes instituted by Govt from time). No new applicants are permitted for Cat E (Octogenarians).He/she will submit their application duly filled and signed along with the indicated documents as per the prescribed format. Gentlemen and Ladies who have attained the age of 21 years are duly elected in accordance with the Club rules. A candidate for election as a permanent member of the Club, shall have to be ‘Proposed’ by one permanent member of the Club (with a minimum of 10 years standing as permanent member of the Club) and ‘Seconded’ by three other permanent members (with a minimum of five years standing as permanent member of the Club). However, the Group Members can propose / second after one year of their standing membership. Members of the EC shall not ‘Propose’ or ‘Second’ a candidate. The applicant shall state the permanent name, age, address (temporary & permanent), profession and such other information as the EC may require. It shall also contain a declaration that if elected, the candidate agrees to become a member of the Club, and to be bound by the Memorandum of Association and the Bye Laws of the Club. The following security money is required to be paid along with the application form :-
    1. Category A- Defence Service Officers (except Group Members) - Rs 50,000/-
    2. Category B - Serving All India Central/ state Govt/ PSU Officers - Rs 50,000/-
    3. Category B - Serving All India Central/ state Govt/ PSU Officers - Rs 50,000/-
    4. Category D - All Walks of Life - Rs 1,00,000/-
    Notes.
    1. In case the applicant is not found eligible for permanent membership, the security money shall be returned along with the letter of regret.
    2. Group Members shall deposit a security money of Rs 3,000/- or as may be determined by the EC from time to time.
    3. The amount of application money, security money, entrance fee and subscription etc for permanent membership shall vary from time to time in accordance with the decision of the EC.
  5. Initial Scrutiny. The Honorary Secretary will scrutinize all the applications within seven days of their receipt. He will check the following :-
    1. Composition of Screening Sub-Committee. Screening Sub-Committee is headed by Executive Vice President Shimla ADC. It shall comprise of five EC members and a maximum of two permanent members in the advisory capacity. These two permanent members in the advisory capacity shall be nominated by the Honorary Secretary on directions of Chairman Screening Sub-Committee.
    2. Periodicity of Meeting. This meeting shall be normally convened on receipt of a minimum of 10 applications in total of all categories. Special meeting can also be organized in the event of occurrence of large number of vacancies.
    3. Broad Guidelines.
      1. The Screening Committee shall go through the details submitted by the applicants through the application form in a standalone mode and carry out detailed deliberations with respect to each applicant with a view to ascertain his/ her suitability for election as a member. It shall verify the details provided & assess his/ her likely contribution to the Club. Due weightage may be accorded to applicants who submit a proof of them having participated in dramatic activities.
      2. The Screening Sub Committee will deliberate upon and decide the number of applicants to be considered for the grant of permanent membership in each category. All vacancies should not be filled in by the current EC.
      3. Only suitable number of applicants (along with spouse) from each category be called for interaction with the Screening Sub Committee at staggered timings in the Club.
      4. The names of applicants found suitable by the Screening Sub Committee be forwarded to the EC for its approval as per the stated procedure.
      5. The views / counterviews of the individual members of the Screening Sub Committee on each of the applicants should be kept confidential and disclosed to only the Chairman Screening Sub Committee /Executive Vice President of Shimla ADC.
    4. Specific Cat wise Guidelines.
      1. Cat ‘A’. It shall scrutinize the officer’s particulars from the Application (earlier Service Record) & spoken reputation. Group Member can only apply for Permanent Membership on posting out after two years of them being a Group Member. Preference shall be given to those having residence in / in vicinity of Shimla.
      2. Cat ‘B’. It shall scrutinize the officer’s Application (earlier Service Record) & spoken reputation. All India Central/ State Govt/ PSU officers posted to Shimla for a tenure will be made tenure member initially as per the Club rules.
      3. Tenure MembershipMembers can apply for Permanent Membership after them completing four years as a Tenure Member. Preference shall be given to those having residence in / in vicinity of Shimla. The following level of officers will only be considered:-
        1. Central/ State Govt - IAS/ IRS/ IPS/ HAS/ HPS/ other Govt/ State Cadre.
        2. Judiciary - Judges of High Court & above.
        3. Engineers (Govt) - Chief Engineer/ Senior Superintendent Engineer.
        4. Doctors (Govt) - Professors/ HODs & above.
        5. Univ/ College (Govt) - Professors/ HODs & above.
      4. Cat ‘C’. It shall be same as Cat ‘A’ & Cat ‘B’, as applicable.
      5. Cat ‘D’. It shall scrutinize the applicant’s record & spoken reputation. This category is only applicable to those having residence in and in vicinity of Shimla . The following level of applicants will only be considered:-
        1. Doctors, Engineers, CAs and Lawyers etc with minimum 15 years of good public standing.
        2. CEOs, Presidents/ Vice Presidents of recognized/ reputed companies.
        3. Due cognizance & weightage to those from noble profession may be given.
    5. Conduct of Proceedings. The list of applicants being screened will be displayed at the Club Notice Board & Club Website 15 days prior to the conduct of the proceedings. Post conduct, a list of applicants required to be invited for ‘At Home’ shall be displayed on the Club Notice Board 15 days prior to the conduct of the proceedings.