MEMORANDUM OF ASSOCIATION

Subscriptions: Rates of Entrance fee/ Security deposit and Subscription shall be subject to revision by the EC, from time to time.
Credit Facility: A permanent member may utilise the credit facility in the Club up to the monetary limit as laid down by the EC from time to time. Once this limit is reached, credit facilities of the member concerned shall be stopped.
Billing: The billing in respect of the members will be on a six monthly basis and will be as follows:-

Permanent Members less Group Members: In respect of Permanent Members except Group Members, the six monthly bills up to 31 st March and 30 th September, shall be presented to the members by the 5 th of April and 5 th of October respectively. The bills shall be paid by 20 th of April & 20 th of October respectively.
Group Members:In respect of Group Members, the monthly bills up to last day of the previous month, shall be presented to the respective Officers’ Messes by the 5 th of each month.
Payment of Bills:The bills shall be paid by 20 th of each month by the Group Members.
Penalty for Late Payment:The bills shall be paid by 20 th of each month by the Group Members.
Cover Charges:A Cover charge shall be payable by every permanent member of the Club, in accordance with the amount so decided and determined, from time to time by the EC, at its sole discretion and thereafter so notified, by displaying the decision on the Club Notice Board to the members of the Club. Accordingly, every Permanent member of the Club shall be thus liable to deposit/ pay in advance the aforementioned mandatory Cover charge(s) with the Club, which shall cover and ensure the minimum expenditure to be incurred by him/ her over a period of every six months exclusively towards the use of the Bar and Catering facilities being offered/ provided by the Club. However, this clause shall not be applicable in the case of Group Members belonging to Officers’ Mess located at Ambala and Chandimandir. This Cover Charges amount so deposited/ paid in advance by the member, shall be credited to the member’s account after ascertaining that his/ her expenditure in the Club for the said duration has exceeded the amount of Cover charges liable to be paid by him/ her irrespective of the fact that he/ she has not used the aforesaid bar and catering facilities of the Club in the preceding period of six months. However, if the expenditure incurred by the member in the aforesaid period of six months, is in excess of the aforementioned and stipulated Cover charges so determined by the EC, then he shall be entitled to have the Cover Charges so paid by him credited to his account. Provided, however, that in case the member fails to incur an expenditure more than the Cover charges so stipulated, then in that case, the Cover charges so deposited shall stand forfeited in favour of the Club and the member concerned shall not be entitled to any refund or credit for the same.

Event Charge: No standing charge for any event (s) conducted at/by the Club is/are to be levied. However, on special occasions or for special events, an Event Charge, to be determined and decided from time to time by the EC for a particular event, may be charged from only those members who wish to subscribe/attend that particular event. The guest charges for an event may also be determined by the EC on case-to-case basis. No event charges will be deducted across the board for all members.
Power to make Bye Laws, Rules/ Regulations and Standing Operation Procedures The EC of the Club may by a majority decision, recorded in writing, frame and make Bye Laws, Rules and Regulations and Standing Operating Procedures for carrying out and achieving the objectives and purpose of the MoA. However, such Bye Laws, Rules and Regulations and Standing Operating Procedures shall be subject to the approval of the GBM and shall come into effect from the date that the same are so approved and adopted by the GBM or from any other date as may be determined or decided by the GBM