MEMORANDUM OF ASSOCIATION

PATRON

  1. The President of India shall be invited to become the Patron of the Club. The Executive Committee may, from time to time, invite the Governor of Himachal Pradesh to become the Vice Patron of the Club.

MEMBERSHIP AND CLASSIFICATION OF MEMBERS

  1. The procedure to be followed for election of applicants as members of the Club, shall mandatorily be in terms of written document termed as “Membership Standard Operating Procedure (hereinafter referred to as the MSOP)”. The Bye Laws, Rules and Regulations of the Club and the MSOP shall govern and regulate the manner in which the applications for membership are to be made by aspiring members, the processing and considerations of the same, including the recommendations to grant / refuse such membership and also the final grant / refusal of such membership, by the EC.
  2. The total number of members of all types and categories and classifications shall be decided by Executive Committee (EC), with the approval of Annual General Body (AGM) at an annual or extra ordinary general meeting. The present authorized number of members in all categories is 1,300 excluding Octogenarian members.

MEMBERSHIP

  1. Members shall be of the following categories:-
    1. Permanent Members with Voting Rights.
      Permanent membership with voting rights shall be granted under the following Categories in the proportion mentioned against each :-
      1. Category ‘A’ - Serving Defence Officers - 585 (45%)
      2. Category ‘B’ - Serving All India Central / State / PSU Officers - 195 (15%)
      3. Category ‘C’ - Retired Defence / Central / State / PSU Officers - 260 (20%)
      4. Category ‘D’ - All Walks of Life - 260 (20%)
      Total - - 1,300 (100%)
    2. Members Without Voting Rights.
      1. Cat ‘E’ (Octogenarian) members, who opt for it.
      2. Ex-Officio members.
      3. Green Card Holders.
      4. Tenure members.
      5. Honorary members.
      6. Temporary Members.
      7. NRI Members.
  1. Permanent Members with Voting Rights. With a view to maintain the distinctive character of the Club, the EC shall regulate the election of applicants for Permanent Membership of the Club in such a manner, that the proportion of members of the Armed Forces is maintained at not less than 45% (including Group Members). Membership with Voting Rights will be granted to 1,300 gentlemen and ladies who have attained the age of 21 years and are duly elected in accordance with the rules. The details are :-
    2. (a) Category ‘A’. Serving Defence Officers will only be granted membership under this category. This category shall comprise of Group Members & Other Members (Defence). Other Members (Defence) on their superannuation/ retirement from service shall be transferred to Category ‘C’ on availability of a vacancy therein, subject to their applying for such membership on their superannuation/ retirement. They shall be intimated by the Club about the same & accordingly requested to forward their respective PPOs. This category as mentioned hereinabove shall consist of :-

    (i) Group Members. The officer member of Officers’ Messes located in Shimla, Jutogh, Kufri, Headquarter Western Command, Headquarter 2 Corps and Headquarter Punjab Haryana & Himachal Pradesh Independent Sub Area shall compulsorily become members of the Club without the requirement of an election. The respective Officers’ Messes shall pay the subscription on lump sum basis, as decided by the EC. Apropos, 410 vacancies as of now as per the posted strength of the unit Officers’ Messes indentified and this minimum number of membership slots, is compulsorily to be kept reserve for them, subject to any increase in the membership of such Officers’ Messes in the future. Any increase in the number of officers in the membership of such Officers’ Messes shall automatically result in the increase in the number of vacancies or membership to be filled in the present category. This number shall vary with the posted strength and is thus approximate. The membership of Group Members shall be terminated on the member being posted out. Group Members can also apply for Permanent Membership at any time as per his/ her desire. However, at no stage can a member hold membership in two categories.

    (ii) Other Members (Defence). Balance vacancies in this category can be utilized by other defence officers. Preference shall be accorded to officers belonging to Shimla/its vicinity. The membership shall be granted to them subject to their fulfilling the criteria in terms of the “MSOP” as applicable to Permanent Membership with voting rights.

    (b) Category ‘B’. Only serving All India Central/ State/ PSU officers, who are Head of their respective Department (s)/ Undertaking(s), alone shall be granted membership under this category. These members on their superannuation/ retirement shall be transferred to Category ‘C’ on availability of vacancy therein. They shall be intimated by the Club about the same & accordingly requested to forward their respective PPOs.

    (c) Category ‘C’. All retired Defence Officers and the specified category of All India Central / State/ PSU Officers of status may apply for membership under this Category. However, preference shall be accorded to officers having a permanent residence in Shimla/its vicinity, to be evidence by the production of an Aadhaar Card, Voter ID Card or holding a duly registered ‘Lease Deed’.

    (d) Category ‘D’. Eminent/ Prominent Persons from various Professions such as Doctors, Lawyers, Architects, Engineers, Chartered Accountants and Financial Consultants/ Financial Advisors etc. Corporate Heads/ Directors of Reputed Public Limited Companies, incorporated under the Companies Act, shall also be eligible. However, the grant of membership under this category shall be subject to the condition that an applicant mandatorily has a permanent residence in Shimla, to be evidenced by the production of an Aadhar Card, Voter ID Card or holding a duly registered ‘Lease Deed’.