MEMORANDUM OF ASSOCIATION

WITHDRAWAL/ RESIGNATION/ TERMINATION

  1. Procedure of withdrawal/ resignation/ termination from Club membership shall be as follows :-
    1. Any member desirous of withdrawing from the membership of the Club or resigning from such membership, shall give a notice in writing to the Honorary Secretary expressing his/ her intention to withdraw his/ her membership from the Club. On receipt of such application/ request, his/ her name shall be removed from the list of members, from the date of receipt of such notice, provided that all dues/ liabilities payable to the Club have been paid/ cleared. However, the acceptance of such resignation/ withdrawal from the membership of the Club shall in no manner extinguish the financial liability of the member towards the Club. He/ she shall continue to remain liable to pay/ clear the same despite such resignation.
    2. In addition, the membership of a member and/ or his spouse, shall be terminated and he/she shall cease to be a member of the Club in any one of the following eventualities :-
      1. On his/ her being adjudicated insolvent.
      2. On his/ her being dismissed from Government Service.
      3. On his/ her being found guilty by a Competent Tribunal Court of Law of an offence, involving any major/ serious misconduct or moral turpitude.
      4. On his/ her failing to pay / clear his Club bills/ dues despite having been duly called upon in writing to do so within the period specified in such written demand/communication. Notice of one month shall be given to the member to clear the outstanding Club bills, and thereafter the due bills shall be deducted automatically from the security deposit of the member held with the Club. Hereinafter, on deduction of 75% of the security deposit towards the outstanding bills of the Club, if the member still does not recoup the security deposit within one month of such deduction from his/her security deposit, their membership shall be terminated automatically. A persistent and habitual defaulter shall also be liable to have his/ her membership terminated, if such defaults take place more than twice in any one given financial year.
      5. By decision of a majority vote of the members present at the EC Meeting, at which not less than five members shall be present and for any reasons deemed fit by the said quorum which in its opinion may be detrimental to the reputation and standing of the Club.

GENERAL BODY MEETINGS

  1. General Body Meeting (GBM)
    2. The holding and procedure of a General Body Meeting (hereinafter referred to as the GBM) shall either be Annual or Extraordinary. The details are as under :-
    1. AGM
      2.  There shall be one Ordinary General Body Meeting called the Annual GBM (AGBM) in each year. The AGM shall be held at the registered office of the Club in the Gaiety Theatre Complex preferably, subject to its availability, or at any other suitable location as decided by the EC.
    2. Extraordinary General Body Meeting (EGBM).
      3.
      1. An EGBM shall be called by a resolution of the EC and mandatorily presided over by either the President or Executive President of the Club.
      2. It may also be called on receipt of a written request signed by at least fifty Permanent Members and addressed to the Honorary Secretary of the Club, provided that such a request shall state the reasons for calling the meeting and shall be accompanied by the proposal to be placed before it. Such EGBM shall be held within one calendar month from the date of receipt of the request and shall deal only with the said matter.
    3. Notice
      4.  The date and time for holding any AGM / EGBM shall be advertised, at least fifteen days before the date of the meeting in newspaper(s), in general circulation in Himachal Pradesh, Haryana and Punjab. A copy of the advertisement shall be simultaneously displayed on the Club Notice Board and the Club Website. An intimation will also be sent to all the permanent members through their registered mobile numbers and /or registered e-mails with the Club.
    4. Voting
      5. Every Permanent Member shall be entitled to attend and/ or vote at any GBM. Any member whose dues to the Club have been outstanding for a period of two months or more, shall not be entitled to attend or vote at such a meeting. Each Permanent Member shall be entitled to one vote. A spouse of a Permanent Member shall not be entitled to vote (but he/ she may carry a proxy from the Permanent Member who is not present and exercise his/ her voting right on his/ her behalf).
    5. Quorum
      6. The Quorum shall be as per the law and rules applicable at the relevant time. Keeping in view the categories of the Permanent Membership and their dispersion across the country, 100 Permanent Members present in person shall constitute the quorum for any GBM.